Open CAPPS

Manage the branch's bank accounts and cash desks

Version 2026.11 Reading time: 5 min Permission required: “Accounting settings” accounting permission (view only for others)

Each branch declares its bank accounts and cash desks. These accounts are offered when you import bank statements and are used by the accounting export.

Where to find the accounts

Open the Accounting governance menu, then the Treasury accounts tab. For each account, the list shows: Type, Account, Sub-account, Journal, Currency, Default, Theoretical balance and Status (Active, Inactive or Closed).

You can filter by Type (Bank or Cash desk), Currency and Status, or search by label, bank or sub-account. The theoretical balance excludes checks on hand.

Without the “Accounting settings” accounting permission, the list is read only: creating and editing are reserved for users who have this permission.

Steps: create a bank account

  1. Click New account (or Add a bank account if the branch has no account yet).

  2. In the General tab, choose the Bank type, enter the Label, choose the Bank (or Other, then the Bank name), and if needed the Bank branch and the Currency.

  3. Select Default account for this currency if this account should be offered first. CAPPS then shows which account it replaces as the default account.

  4. In the Bank details tab, enter the RIB (24 digits) or the IBAN, and the BIC / SWIFT. The Fill in from the agency bank details button copies the bank details from the branch settings.

  5. In the Accounting tab, enter the Ledger sub-account and the Journal code. The Opening balance and its date are optional (balance carried over, no accounting entry posted).

  6. Click Save.

For a cash desk, choose the Cash desk type (or Add a cash desk): there is no Bank details tab. The type cannot be changed after creation.

CAPPS refuses to save while a check fails, and shows the message under the field concerned. The main ones:

  • “Enter the account RIB (24 digits) or IBAN.” for a bank account;
  • “Incorrect RIB key” or “Incorrect IBAN (modulo 97 check)”: check the number with your bank;
  • the ledger sub-account must have 4 to 10 digits and start with the prefix of your chart of accounts (5141 in the CGNC);
  • the journal code (1 to 6 letters or digits) and the sub-account cannot already be used by another account of the branch;
  • the BIC is required for an account in a currency other than the branch's currency.

Edit, deactivate or close

Click a row or Edit to open the account details. The History tab shows the account movements, the Attached statements and the Audit trail. Once a movement exists, the currency can no longer be changed.

The More actions button (⋯) on the account details offers:

  • Deactivate / Reactivate: an inactive account is no longer offered and loses its default account status;
  • Close the account…: choose the Closing date, review the Checks, enter a Reason (at least 5 characters), then click Close the account. A closed account becomes read only;
  • Delete: only for an account with no movement, statement or deposit.

Closing is refused while a check is blocking: the account must first be deactivated, its theoretical balance must be zero, no deposit may be in progress, no statement line may remain to reconcile, all account movements must be exported to accounting, no movement may be dated after the closing date, and the period must be open. The closing window shows each check and its result. When deletion is not possible, CAPPS explains why: deactivate or close the account instead.

Statements imported without an account

If statements were imported without an account (shown as “—”), a box says so. When the branch has only one active bank account, click Link existing statements, then Confirm linking. The operation is recorded in the audit trail.

To import a statement into an account, see Import a bank statement.